Senior Clerk Typist



Job Details

Senior Clerk Typist
Employer

Racine County

Salary

$1,261.60 - $1,409.60 Biweekly

Location

Racine WI 53403, WI

Job Type

Full time

Job Number

2013-00006

Department

HUMAN RESOURCES

Division

BENEFITS

Opening Date

11/27/2013

Closing Date

Continuous

Description

SENIOR CLERK TYPIST
Register of Deeds

Basic Function

To perform data entry and assist the public with issues relating to real estate records, vital records and Uniform Commercial Code (UCC) filings.

Examples of Duties


Essential Duties


Follow all standard office procedures, county ordinances and statutory requirements related to recording, filing, indexing, scanning and certification of real estate, vital records, uniform commercial code and military discharge documents. This would include, but not be limited to:

Review vital records, UCC and real estate documents submitted to the office for statutory completeness and accuracy.

Verify proper remittance of and process recording/filing fees as established by state statutes and county ordinances.

Assign date/time verification, document number and volume and page imprints on documents as required by state statutes and county ordinances.

Perform scanning and data entry required for proper storage and retrieval of documents on the optical imaging system.

Verify the accuracy of the data entered during the scanning/grantor-grantee process. In conjunction with the City Assessor's office and the Real Estate Description office, check legal descriptions for accuracy and cross-reference real estate documents according to standard posting procedures established in the office.

Upon completion of scanning and data entry functions, return, file or destroy documents in keeping with statutory requirements, county ordinances and standard office procedures.

Provide assistance to the public consistent with standard office procedures and statutory guidelines in relation to preparation of documents along with searching, retrieving and sale of documents recorded and filed with the Register of Deeds office including performing "UCC searches" and "Federal Tax Lien searches" in keeping with statutory guidelines.

Upon receipt of a properly completed application for certified copy of a vital record, collect the proper fee as established by state statute, search for the record requested and issue or deny a certified copy of the record in accordance with state statutes and standard office procedures.

Perform notarial acts as a service to the constituents of the Register of Deeds office in compliance with standards established by the State of Wisconsin and Racine County.

Perform other tasks as assigned by the Register of Deeds or the Deputy Register of Deeds.

Supervision Received


Receives supervision from the Register of Deeds and the Deputy Register of Deeds.

Typical Qualifications


Qualifications


High school diploma or GED equivalent.

Passing score on OPAC’s Language Arts and Alphabetical Filing tests.

Good public relations skills, displaying tact and professionalism when assisting customers, especially those who are uncooperative or angry.

Good communication skills especially over the telephone.

Prompt and regular attendance.

Knowledge, Skills and Abilities

Ability to recognize a complete legal description.

Ability to follow oral and written instructions effectively.

Supplemental Information


This description has been prepared to assist in properly evaluating various classes of responsibilities, skills, working conditions, etc., present in the classification. It is intended to indicate the kinds of tasks and characteristic levels of work difficulty that will be required of positions that will be given this title. It is not intended as a complete list of specific duties and responsibilities, nor is it intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind and level of difficulty.


JFT 20131202

Health Insurance Coverage

Racine County is self-insured. The Third-Party Administrator is UnitedHealthcare. Coverage is effective the first of the month following thirty days of employment.

Premium sharing: Racine County pays 85%, employee pays 15%.

IN NETWORK

OUT OF NETWORK

Prescription drug, vision, and mail order maintenance drug benefits.

Dental Insurance Coverage

Coverage is effective the first of the month following thirty days of employment. Choose either basic coverage or premium coverage.

Basic coverage - Racine County is self-insured. The Third-Party Administrator for basic dental coverage is UnitedHealthcare. Individual deductible $25, family deductible $75 per family per year. No deductible for diagnostic or preventative services. Co-Insurance--80% of usual and customary charges of covered services paid. Maximum of $1200/year per person. Fully paid insurance premium by Racine County. No orthodontic coverage.

Premium dental coverage (Anthem/Dentacare): No deductibles. 100% coverage at participating dental center. Employee pays for lab work (prosthetics, i.e., caps, crowns, bridges, dentures). Premium sharing - Employee pays difference between basic coverage and Dentacare. Orthodontic coverage - Employee pays 50% of the fee up to a maximum payment by the employee of $695. Choose one dental clinic from a provided list for services.

Flexible Spending Accounts

Optional

Life Insurance

Coverage is effective the first of the month following thirty days of employment.

The County provides Life Insurance and Accidental Death & Dismemberment (AD&D) coverage in the amount equal to one times the employee's annual base salary rounded to the nearest $1000.

An employee can elect to pay for additional life and dependent life insurance on a payroll deduction. The premium is determined by age and increment of insurance.

Casual Days and Short-Term Disability

Casual Days

Employees accrue five casual days per calendar year. Unused casual days will be paid out. Upon completion of introductory period, newly hired employees will receive pro-rated casual time at the rate of one half day for every full month remaining in the calendar year, not to exceed five (5) full days.

Short-Term Disability

Eligible after completion of six (6) months of service in a benefit-eligible position and upon successful completion of the introductory period. After a five (5) day elimination period, eligible employees may receive short-term disability coverage for a period of up to twenty-six (26) weeks. All short-term disability coverage will be at three-quarters (3/4) pay.

Long Term Disability Program

Coverage becomes effective after six (6) months of continuous employment in a benefit-eligible position and upon completion of the elimination period. The elimination period is 180 days of continuous employment subject to the conditions of short-term disability (180 days). Racine County pays the full premium amount for covered employees. In the event of a total disability due to injury or illness, the long-term disability plan pays 66.67% of covered salary to a maximum monthly payment of $5,556.00. Benefits payable to employees may be reduced by Worker’s Compensation, Wisconsin Retirement Annuity or Disability payments, Social Security or other specified income.

Social Security

Racine County contributes the statutorily required employer's share of social security contributions.

Wisconsin Retirement Fund

Effective from date of hire. The County contributes the employer's share to the Wisconsin Retirement fund. The employee contributes the employee's share, through automatic payroll deduction, to the Wisconsin Retirement fund, as required by State statute.

Holidays

The following holidays are observed by Racine County and shall be granted with pay to covered employees:
 

New Year's Day
Friday before Easter
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Friday following Thanksgiving Day
Day before Christmas Day
Christmas Day
Day before New Year’s Day

Floating Holiday

A newly hired employee is not eligible for a floating holiday until after successful completion of the introductory period. If the calendar year ends before an employee has completed the introductory period, the employee is not eligible for a floating holiday for that year.

Anniversary date of employment

1st through 4th                                   2 weeks

Effective from date of hire.

Direct Deposit

County employees are required to arrange for direct deposit of their pay to accounts in financial institutions.

Employee Assistance Program

Racine County has an Employee Assistance Program. Services are provided by Family Service of Racine.

Racine County & City Health Center

Racine County has partnered with the City of Racine and with Wheaton Franciscan Healthcare to create a health center for:

Racine County full-time and part-time employees, regardless of whether they are covered under the County health plan;

Dependents of Racine County employees who are covered under the County health plan; and

Racine County retirees and their dependents who are covered under the health plan.

The health center, located on the Wheaton Franciscan Spring Street campus, is open Monday through Friday, by appointment only. Available services include primary care, chronic disease management, wellness consultations, immunizations, physicals (including school and sports physicals), diagnosis and treatment of urgent care needs (i.e., ear or sinus infections, strep throat), and lab work. There is no fee or co-pay for visits to the center, but there may be costs for services referred outside of the health center (radiology, some lab services, etc.)
Weeks of Vacation

 

Vacations

 
- Regular full-time employees are eligible to contribute to two flexible spending accounts: Health Care Flexible Spending Account and Dependent Care Flexible Spending Account. Newly hired employees may enroll by submitting an enrollment form to Human Resources within thirty (30) calendar days from their date of hire. : Individual deductible is $800, family deductible $1600 per calendar year. After the deductible is met, the plan pays 60% of allowable charges. Out-of-pocket maximum per calendar year is $3000 for individual and $6000 for family. : Individual deductible $400, family deductible $800 per calendar year. After the deductible is met, the plan pays 80% of allowable charges. Out-of-pocket maximum per calendar year is $2000 for individual and $4000 for family.

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Employer
Racine County
Address
730 Wisconsin Avenue
7th Fl
Racine, Wisconsin, 53403
Phone
262-636-3954

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