Senior Clerk Typist

Essential Duties

Follow all standard office procedures, county ordinances and statutory requirements related to recording, filing, indexing, scanning and certification of real estate, vital records, uniform commercial code and military discharge documents. This would include, but not be limited to:

Review vital records, UCC and real estate documents submitted to the office for statutory completeness and accuracy.

Verify proper remittance of and process recording/filing fees as established by state statutes and county ordinances.

Assign date/time verification, document number and volume and page imprints on documents as required by state statutes and county ordinances.

Perform scanning and data entry required for proper storage and retrieval of documents on the optical imaging system.

Verify the accuracy of the data entered during the scanning/grantor-grantee process. In conjunction with the City Assessor's office and the Real Estate Description office, check legal descriptions for accuracy and cross-reference real estate documents according to standard posting procedures established in the office.

Upon completion of scanning and data entry functions, return, file or destroy documents in keeping with statutory requirements, county ordinances and standard office procedures.

Provide assistance to the public consistent with standard office procedures and statutory guidelines in relation to preparation of documents along with searching, retrieving and sale of documents recorded and filed with the Register of Deeds office including performing "UCC searches" and "Federal Tax Lien searches" in keeping with statutory guidelines.

Upon receipt of a properly completed application for certified copy of a vital record, collect the proper fee as established by state statute, search for the record requested and issue or deny a certified copy of the record in accordance with state statutes and standard office procedures.

Perform notarial acts as a service to the constituents of the Register of Deeds office in compliance with standards established by the State of Wisconsin and Racine County.

Perform other tasks as assigned by the Register of Deeds or the Deputy Register of Deeds.

Supervision Received

Receives supervision from the Register of Deeds and the Deputy Register of Deeds.

Qualifications

High school diploma or GED equivalent.

Passing score on OPAC’s Language Arts and Alphabetical Filing tests.

Good public relations skills, displaying tact and professionalism when assisting customers, especially those who are uncooperative or angry.

Good communication skills especially over the telephone.

Prompt and regular attendance.

Knowledge, Skills and Abilities

Ability to recognize a complete legal description.

Ability to follow oral and written instructions effectively.

This description has been prepared to assist in properly evaluating various classes of responsibilities, skills, working conditions, etc., present in the classification. It is intended to indicate the kinds of tasks and characteristic levels of work difficulty that will be required of positions that will be given this title. It is not intended as a complete list of specific duties and responsibilities, nor is it intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind and level of difficulty.