Management Assistant



Job Details

Management Assistant
Employer

City of Glendale (AZ)

Salary

$41,206.00 - $65,929.00 Annually

Location

BofA Bldg 5800 W. Glenn Dr., AZ

Job Type

Full Time

Job Number

2012-00077

Department

Planning

Opening Date

01/20/2013

Closing Date

Continuous

Description

Performs administrative work including research, statistical analysis, budgeting, evaluation of administrative issues and problems, and preparation of reports and recommendations related to management programs in support of a department, division or program area.

Examples of Duties

1.         Conducts research, analyzes findings, prepares reports, recommendations and presentations for management.
2.         Coordinates the implementation of new and revised administrative procedures.
3.         Analyzes and prepares expenditure, projection, and income reports; reconcile department accounts.
4.         Tracks progress and status of department projects and programs.
5.         Participates in the preparation and administration of the department’s annual budget.        
6.         Establishes automated processes; identifies computer software; customizes programs to department.
7.         Negotiates and schedules maintenance services for departmental equipment.
8.         Negotiates, schedules and coordinates equipment or facility enhancements for the department.
9.         Serves as management representative on various committees in the city and the community.
10.     Develops and conducts training sessions on new procedures, programs or processes.
11.     Monitors contracts and agreements to assure compliance and proper billing.
12.     Reviews and analyzes new and pending legislation to determine its impact on city operations.
13.     Composes Council communications for department management.
14.     Prepares grant applications; monitors compliance with grant requirements.
15.     May supervise a small group of clerical employees, temporaries or volunteers.
16.     Prepares and monitors contracts such as those of temporary employees, janitorial services, and building contractors.
17.     Performs other related duties as assigned.

Qualifications & Special Requirements

Bachelor’s Degree in business or public administration, management, or accounting and two years of administrative or management support experience.
 
Any equivalent combination of training and experience that provides the required knowledge, skills, and abilities, is qualifying.

Working Conditions & Physical Requirements

Office setting.

Benefit information is outlined here:  http://www.glendaleaz.com/jobs/benefitspackage.cfm

Employer
City of Glendale (AZ)
Address
5850 W. Glendale Ave.

Glendale, Arizona, 85301
Phone
623-930-2919

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