Admin. Spec. II

This is varied and highly responsible secretarial, administrative and clerical work.

Correspondence: Prepares memos, letters, forms, statements, reports and correspondence on a variety of subjects from simple to complex.

Record Keeping: Maintains files and various records for the department.

Customer Service: Communicates clearly and courteously to deal with people by phone, in person, in writing and in some departments by two-way radio.

Reports: Compile, research and prepare various complex reports which may include: payroll, petty cash, travel, budget and billing, etc.

Administrative: Schedules appointments, meetings and makes travel arrangements. May attend meetings taking notes and transcribing dictation.

Payroll Clerk: Prepares payroll and maintains departmental records.

Must have a High School diploma or GED preferably supplemented by courses in the secretarial field. Must have a minimum of two years experience in secretarial work using various office equipment including strong computer skills. Must have two years previous work experience dealing with the general public. Equivalent combination of training, education and experience may be acceptable.

Must have working knowledge of computers and general office skills at an intermediate level. Must be able to work independently and maintain confidential information. Must be able to handle multiple deadlines, work under pressure and remain calm in stressful situations. Ability to accurately type memos, complex documents, and business letters. Must be able to take and transcribe dictation. Must be knowledgeable in business English, spelling, and punctuation. Must have knowledge of basic and business math to process and maintain complex records. Must have the ability to prioritize and analyze data. Must have knowledge of established office procedures and equipment. Must have strong organizational skills to maintain accurate records and organized files. Ability to communicate clearly and concisely, orally and in writing. Must be able to interpret rules, regulations and policies.

Training/Skills required: basic math, business math, business English, typing, data entry, office/clerical, customer service, intermediate Word , Excel, and Outlook. Knowledge of payroll, budget, and PowerPoint functions is preferred.