Office Assistant II



Job Details

Office Assistant II
Employer

County of Riverside

Salary

$19,787.87 - $25,070.24 Annually

Location

Throughout Riverside County, CA

Job Type

Full-Time

Job Number

20-13865-01

Department

All Departments

Opening Date

07/05/2020

Closing Date

Continuous

Max Number of Applicants

100

Job Description

Under supervision, to perform a variety of moderately difficult clerical work; and to do other work as required. The Office Assistant series is used in County departments to provide clerical services. Incumbents typically type, file, sort and process materials; maintain records; process records; compose and edit reports and correspondence; gather information; provide information to the public concerning departmental or County operations; receive and record payments; operate a variety of equipment including but not limited to: word processors, micro-computers, mini-computers, computer terminals, duplicating machines, calculators; and prepare and complete a variety of forms and documents. Office Assistant II is the journey level in this series. Incumbents of the class work under general supervision, within a framework of established procedures and are expected to perform a wide variety of clerical duties with minimal assistance. Satisfactory performance requires the use of independent judgment in selecting proper work methods within approved alternatives.

Examples of Essential Duties

* Assists the public by referring them to sources of information, giving out standard forms and explaining how to complete them, and answering requests for factual information by consulting various available sources. * Inserts and extracts materials from subject matter files, classifies material by nature of subject matter, and prepares new file folders as needed. * Maintains informational or operational records; answers telephone and assists callers by providing information, taking messages, or routing calls to others. * Types a variety of information such as statistical and budgetary tabulations, reports, manuscripts, contracts, pamphlets, letters, charts, and other documents from rough, plain, corrected copy, or dictated material utilizing information processing equipment. * Utilizes formerly recorded material to create new documents or files, incorporating all revisions; independently sets up formats for reports, files, letters, and dual and multi-column documents, taking into consideration the special needs of originator. * Gathers information from a variety of source documents; establishes and revises glossaries utilizing stored keystrokes; creates multi-page documents with headers and footers; sets up merged documents. * Compiles, stores, and maintains a system of information retrieval on tapes or disks; edits copy for errors; composes routine letters on factual subjects; makes out bills, abstracts, orders, notes, permits, licenses, etc. * Receives fees when the amount is readily obtainable by simple computations or from fixed schedules; prepares receipts and accounts for money. * Compares a variety of documents such as purchase orders, receival slips, and others to make extensions, batch totals, and to check for arithmetical accuracy and general completeness. * Posts data, types, encodes and transmits alphanumeric and numeric data from source documents; keys in commands to locate files; enters, stores, retrieves, and deletes information in order to update records and/or data bases. * May verify the accuracy of information entered, and correct errors in transmission, serves as a receptionist and schedules appointments; as a secondary responsibility, may operate a telephone switchboard. * Make computer inquiries to retrieve information and to print reports; may align carriage tapes and forms to print records, mailing lists, roster indexes, and similar listings; maintains informational and operational records. * Serves as a receptionist and schedules appointments; as a secondary responsibility, may operate a telephone switchboard.

Qualifications

Knowledge of: Correct grammar, spelling and punctuation; office procedures, including preparing correspondence and reports; filing, indexing and cross-referencing methods; principles, methods and equipment used in information processing. Ability to: Perform clerical work and quickly learn the specific operation of the office; make decisions in standard procedural matters without immediate supervision; prepare and maintain accurate records and reports; make arithmetic calculations rapidly and accurately; understand and follow written and oral instructions; establish and maintain effective working relationships; operate a variety of standard office equipment. Experience: Any combination of education and experience that would provide the knowledge and abilities listed above.

For additional information regarding this posting, contact: Mary Mizell at mmizell@rivco.org.

______________________________________________________________________________________

Please read and follow any special application instructions on this posting. Use the Apply link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com. A pre-employment physical examination and background check may be required.    

Medical/Dental Insurance: A flex benefit amount of $395.40 monthly. Voluntary vision plan available.

PEHMCA Amount: County contribution to Public Employees Medical and Hospital Care program (PEHMCA) in the amount of $25/month is available for retirees' health insurance through the County.

Retirement: Public Employee's Retirement System (PERS) equal to 8% of salary. Retirement formula is 3% @ 60. Retirement amount: The highest 12 month period earning level is used to determine the retirement benefit amount. All new employees pay retirement contributions for the first five years of continuous service.

Deferred Compensation: Two voluntary deferred compensation 457 plans available.

Vacation Accrual: 0-3 years, 80 hours; 4-9 years, 120 hours; 10 or more years, 160 hours.

Accrual limited to 3 times current rate.

Holidays: Normally 12 paid holidays per year, (any employee scheduled to work on a paid holiday will be paid his regular rate for time worked and is entitled to 8 hours of holiday pay or compensatory time off).

Sick Leave: 4 hours sick leave accrual per pay period with unlimited accrual. Upon retirement or death, unused sick leave is paid for at a rate of 50% the current salary value after 5 years (not to exceed 960 hours).

Bereavement Leave: 5 days (3 paid, 2 from leave balances).

Disability: STD County paid short-term disability (STD) of .9% of employee salary up to a maximum of $285.90 per year. Maximum amount received by employee on STD is 55% of hourly wage (7 day waiting period) with a maximum of $249.70 per week.

Unemployment: County paid unemployment insurance of .3% of base salary.

Mileage: mileage reimbursement of $0.36 per mile.

Callback: Minimum 1 hour callback (Does not apply to all classifications).

Shift Differential: 3:00 p.m.-11:00/11:30 p.m. @ $.60/hr, 11:00 p.m.-7:00/7:30 a.m. @ $1.20/hr. Selected classifications are 3:00 p.m.-11:00 p.m. @ $.75/hr.; 11:00 p.m.-7:00a.m. @$1.30 /hr.

Standby Pay: 1 hour for every 8 hours on standby; selected classifications: $1.20/hr. (Does not apply to all classifications.)

Bilingual: Bilingual pay is available @ $.25/hour (at least 10% of time) or $.50/hour (50% of time or must translate before an officially convened court, appeals board, commission or hearing body.

Education Reimbursement: May be reimbursed for actual costs, subject to availability of funds.

Other: Double time pay for selected classifications for non-scheduled weekends.

Tools Reimbursement up to $2,500 for tools stolen from locked storage areas. Inconvenience Differential - $12/pay period for traveling crew in T.C. & L. Uniforms provided for selected classes. Public Safety Communications Officer II - $.50/hr. when assigned as a trainer/preceptor. Female prisoner search & meal assignments - $.25/hr.

01
What is your level of experience and/or knowledge with using Microsoft Office suite; e.g., MS Word, Excel, Outlook, etc.
  • I do not have training or experience in this area.
  • I have had training in this area.
  • I have had training and used this knowledge on the job.
  • I have used this knowledge on the job extensively
02
How many years of clerical experience do you have?
  • None
  • Under 6 months
  • 6 months or more, less than 1 year
  • 1 year, but less than 2 years
  • 2 years, but less than 3 years
  • 3 years, but less than 4 years
  • 4 years, but less than 5 years
  • More than 5 years
03
How many years of clerical experience do you have in personnel and/or payroll processing and recordkeeping activities with personnel rules and regulations?
  • No experience
  • Less than 1 year
  • 1 year to less than 2 years
  • 2 years to less than 3 years
  • 3 or more years
04
How many years of clerical experience do you have in a legal office setting?
  • No experence
  • Under 6 months
  • 1-2 years
  • 2-3 years
  • 4 plus years

* Required Question

Employer
County of Riverside
Address
County Admin. Center P.O. Box 1569
4080 Lemon St., 7th floor
Riverside, California, 92502-1569
Phone
(951) 955-3500

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