Administrative Specialist II



Job Details

Administrative Specialist II
Employer

City of Commerce City

Salary

$34,433.98 - $45,348.99 Annually

Location

Commerce City, CO

Job Type

Full time

Job Number

2019-0904

Department

Parks and Recreation

Opening Date

09/04/2019

Closing Date

Continuous

General Purpose

The Administrative Specialist III performs a variety of complex and analytical clerical, administrative and customer service functions which vary widely both in subject matter, level of difficulty with a high degree of professionalism and confidentiality with little or no supervision. Serves as a lead for Admin Specialist II and provides back up support to the Executive Administrative Supervisor.

Essential Duties and Responsibilities

  • Must be able to perform all Essential duties and Responsibilities of the Administrative Specialist II position and maintain a high level of professionalism and teamwork in absence of supervision
  • Provides complex administrative support to the Managers and other staff as assigned
  • Researches, develops, analyzes, summarizes, compiles, organizes, prepares and maintains an assortment of files, records, data, and reports in various databases in accordance with the City's file and retention schedule
  • Follows City's accounts payable processes, prepares and/or tracks fiscal records, and processes/reconciles and/or approves payments within established deadlines
  • Schedules meetings, coordinates room and meal arrangements, manages conference room schedules and assists with keeping work areas clean and organized
  • May process confidential paperwork for personnel records
  • Prepares, distributes agendas and packets and takes minutes for assigned meetings
  • Responds to public inquiries and complaints in a courteous manner; provides information regarding the City's processes and services; resolves complaints or escalates to appropriate staff

Education, Experience and Formal Training

High school diploma or equivalent and at least five years experienced providing administrative support that includes the use of personal computers and a strong customer service is required. Associate's degree in a related field is strongly preferred.  Must have experience current office procedures and practices. An equivalent combination of education, training and experience which provides the required knowledge, skills and abilities may be considered. 

Knwoledge, Skills and Abilities

  • Knowledge, Skills and Abilities
  • Solid knowledge of business writing, spelling, grammar, punctuation, and proper word usage
  • Solid knowledge of office procedure and filing methods
  • General knowledge of Commerce City and municipal government functions
  • Advanced knowledge of all Microsoft Office software
  • Ability to maintain high level of professionalism and exhibit quality customer service skills to both internal and external customers
  • Ability to communicate effectively with others in person over the telephone and in writing
  • Ability to adapt to frequently changing priorities and deadlines
  • Ability to remain calm while working in a fast-pace office with constant interruption
NOTE:     This job description is not intended to be an exhaustive list of all responsibilities and qualifications. Employees are accountable for all duties associated with this position.
 

Employees of the City of Commerce City are eligible for health insurance, dental insurance, vision insurance, short term disability, long term disability, life insurance, retirement, flexible spending, holiday pay and general leave.

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Employer
City of Commerce City
Address
7887 E. 60th Avenue

Commerce City, Colorado, 80022
Phone
303-289-3634

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