Administrative Specialist II

• Must be able to perform all Essential duties and Responsibilities of the Administrative Specialist II position and maintain a high level of professionalism and teamwork in absence of supervision
• Provides complex administrative support to the Managers and other staff as assigned
• Researches, develops, analyzes, summarizes, compiles, organizes, prepares and maintains an assortment of files, records, data, and reports in various databases in accordance with the City's file and retention schedule
• Follows City's accounts payable processes, prepares and/or tracks fiscal records, and processes/reconciles and/or approves payments within established deadlines
• Schedules meetings, coordinates room and meal arrangements, manages conference room schedules and assists with keeping work areas clean and organized
• May process confidential paperwork for personnel records
• Prepares, distributes agendas and packets and takes minutes for assigned meetings
• Responds to public inquiries and complaints in a courteous manner; provides information regarding the City's processes and services; resolves complaints or escalates to appropriate staff

High school diploma or equivalent and at least five years experienced providing administrative support that includes the use of personal computers and a strong customer service is required. Associate's degree in a related field is strongly preferred.  Must have experience current office procedures and practices. An equivalent combination of education, training and experience which provides the required knowledge, skills and abilities may be considered. 

• Knowledge, Skills and Abilities
• Solid knowledge of business writing, spelling, grammar, punctuation, and proper word usage
• Solid knowledge of office procedure and filing methods
• General knowledge of Commerce City and municipal government functions
• Advanced knowledge of all Microsoft Office software
• Ability to maintain high level of professionalism and exhibit quality customer service skills to both internal and external customers
• Ability to communicate effectively with others in person over the telephone and in writing
• Ability to adapt to frequently changing priorities and deadlines
• Ability to remain calm while working in a fast-pace office with constant interruption