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City of Fayetteville, Arkansas

PURCHASING TECHNICIAN - 2011-00102

SALARY

$12.22 - $18.62 Hourly

$25,418.00 - $38,736.00 Annually

LOCATION

Fayetteville, AR

JOB TYPE

Full time

JOB NUMBER

00102

DEPARTMENT

Finance & Internal Services Department

DIVISION

Purchasing Division

OPENING DATE

06/22/2011

CLOSING DATE

Continuous

SALARY

$12.22 - $18.62 Hourly

$25,418.00 - $38,736.00 Annually

LOCATION

Fayetteville, AR

JOB TYPE

Full time

JOB NUMBER

00102

DEPARTMENT

Finance & Internal Services Department

DIVISION

Purchasing Division

OPENING DATE

06/22/2011

CLOSING DATE

Continuous

Essential Job Duties

  1. Provide good customer service to both internal and external customers, maintain positive and effective working relationships with other City employees (especially members, of his or her own team), and have regular and reliable attendance that is non-disruptive.
  2. Review purchase requisitions received from departments for proper approval signatures, G/L account numbers, project numbers, fund availability, vendor information and compliance with established procedures; process and distribute accordingly.
  3. Execute applicable changes to existing PO’s to reflect addendums to contracts, additional materials required or to close/void PO.
  4. Tracks quarterly reporting information for quarterly management report for purchase orders, number of insurance claims processed, value of assets lost to accidents, total value of assets insured, and average processing days from purchase request to purchase order.
  5. Custodian of vendor master list; set up new vendors, change and delete vendor information as required. Assures proper documentation and W-9 is on file per audit and IRS standards.
  6. Maintain sales tax tables in financial software on cities/counties as required.
  7. Maintain complete list of real property structures with details of square footage, material makeup, sprinkled/non sprinkled, alarmed, insured amount, etc.
  8. Custodian of all vehicle files, including titles and registrations.
  9. Prepares vehicle tag and title applications for Fleet to pick up and take to Revenue Office to order titles and pick up tags.
  10. Prepares titles, bills of sale, odometer statements, etc. for the sale and/or disposal of surplus vehicles/equipment.
  11. Gathers information from project managers after completion of projects and determines types of insurance coverage required. Contacts insurance company with required information and insures buildings, mobile equipment and vehicles based on information compiled from project managers.
  12. Annually reconciles billing from vehicle insurance provider and allocates invoiced amount out to different departments that vehicles are assigned to.   Processes payment through Accounting Division.
  13. Receives reports of all accidents involving city vehicles and reviews for correct and complete information. Contacts supervisors to clarify incomplete information.
  14. Reports and files damage claims with the City’s insurance or other party’s insurance.
  15. Point of contact for accident claim questions, including Supervisors, and/or drivers, other involved parties and their insurance companies; follows claim through until payment has been received. Receives payments for accident damage from insurance companies and receipts payments into an account to track cost of repairs to return vehicle to original condition. Tracks all expenses related to the accident to insure claim is fully resolved.
  16. Compiles accident reporting information for quarterly performance measures.
  17. Purchases, inventories and stocks envelopes, copy paper, labels, etc. for City Wide distribution.
  18. Creates journal entries to charge out issued inventory.
  19. Performs other duties as assigned.

Secondary Job Duties

  1. Respond to questions from departments, vendors and general public concerning purchasing policies and processes, bidding, Request for Proposals and Request for Qualifications, W-9 forms, P-cards, etc.
  2. Communicates with card holders on how to correct or solve problems that arise with p-card issues.
  3. Assist with bid openings; record amounts for bid tabulations.
  4. Approves P-Card requests in absence of Purchasing Manger and Purchasing Agent.
  5. Perform secondary duties as assigned.

Minimum Qualifications

  1. High School Diploma or GED plus specialized training and/or college courses and two (2) years of related experience and/or training; or equivalent combination of education and experience.
  2. Associate’s degree (A.A.) from two or four Year College or technical school preferred.
  3. Certified Professional Public Buyer is preferred.
  4. Effectively communicate with others orally and in writing.
  5. Must be proficient in the use of a personal computer and other related software programs. Must be able to effectively operate standard office equipment.
  6. While performing the functions of this job, the employee is regularly required to talk or hear. The employee frequently is required to move and sit; use hands to finger, handle, or feel; reach with hands and arms. Employee frequently must lift and/or move up to 10 pounds. Vision abilities to accomplish computer and office work.

Employer
City of Fayetteville, Arkansas
Phone
479-575-8278
Website
http://www.accessfayetteville.org
Address
113 W. Mountain

Fayetteville, Arkansas, 72701
Employer
City of Fayetteville, Arkansas
Phone
479-575-8278
Website
http://www.accessfayetteville.org
Address
113 W. Mountain

Fayetteville, Arkansas, 72701
PURCHASING TECHNICIAN - 2011-00102 Supplemental Questionnaire
* QUESTION 1
Is your idea of a good time reading pages upon pages of contracts and insurance policies?


* Required Question