Admininstrative Services Officer, LACERA

Plans and/or supervises the work of multiple teams of staff charged with conducting general management studies of problems of organization, budget, risk management, systems and procedures, program, facilities, and general management at the Los Angeles County Employees Retirement Association (LACERA).

Positions allocable to this class function in the central administrative staff organization giving both technical and administrative supervision to administrative generalists. Positions are involved in heading teams charged with developing and monitoring the budget, risk management, facilities maintenance, procurement, and general management studies. These positions are distinguished from Supervising Administrative Assistant II, LACERA primarily by the greater consequence of decisions they make concerning budgets, risk management, special studies, and plans which they are charged with developing and the need for somewhat more specialized knowledge about programs and administrative methodology arising from the greater complexity and diversity of such programs and complex or unusual means of financing them. At this level, Administrative Services Officers, LACERA are always involved as peers in the total planning of the department's program from the standpoints of financing and economy and efficiency. Employees in this classification are expected to be cross-trained in several functional areas to enhance the effective management of the Administrative Services Division.

Directs the control of appropriations within approved program; develops and justifies budget adjustments and periodic allocation changes.

Conducts and supervises cost studies of major LACERA programs and coordinates cost control and cost analysis systems; influences line management to accept realistic budgetary standards.

Plans, develops and directs a comprehensive, management and analysis program; and participates in the implementation of major changes in policies, procedures and organization in the department.

Participates fully in program planning and providing expert advice and solving problems of specialized programs, financing, and staffing.

Identifies and analyzes experience and risk exposure to determine program modifications to ensure appropriate coverage to control risk, prevent loss, and reduce cost.

Maintains the general liability and fiduciary insurance program for LACERA including LACERA corporations, properties and Board Member liability insurance.

Analyzes proposals by LACERA's insurance broker for annual contract renewals, meets with LACERA's Legal Office to determine legal ramifications of new contracts, and negotiates with the broker for the most cost effective instruments.

Reviews with LACERA's Safety Officer and Human Resources staff established workplace safety programs and property loss prevention programs to develop effective solutions to problems, increase effectiveness, and ensure compliance with local, state and federal regulations.

Develops, maintains and revises the Business Continuity Program which includes plans for emergency response, resumption of business after a disaster, staff training, and restoration of services after a disaster.

Selects and oversees the work of consultants and vendors hired to provide services to LACERA.

Directs the review and analysis of legislation and regulations which have a significant impact on the administration of programs; and makes recommendations on whether the department should support or oppose the proposed changes.

Represents the interests of LACERA with County, local, Federal and State representatives.

May supervise the activities of a team of subordinate administrative generalists engaged in front end analysis, development and preparation of departmental budgets and in the presentation of the budget to the Boards of Retirement and Investments.

May supervise administrative specialists in the areas of facilities management, asset tracking, procurement, document processing, insurance, health and safety, and loss prevention.

Assumes, as assigned, responsibility for performing other specialized duties related to the overall management of the association.

Five years of experience in a general administrative staff or specialized staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedure, program, facility planning, budget, or risk management. A Bachelor degree from an accredited college or university may be equated for three of the five years of the required experience ?OR? Two years of experience at the level of Administrative Assistant III, LACERA or Program Specialist I, CAO.

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.