Accountant-jh

The purpose of this classification is to perform professional and technical accounting and financial duties for the Services for Seniors Department. Work involves preparing grant applications, financial reports and budget documents; and performing department accounts payable, accounts receivable and payroll functions.

Performs a variety of accounting duties pertaining to application for and administration of awarded grants. Prepares grant applications and grant amendments. Reviews contracts for grants awarded to the department. Prepares and implements schedule for grant administrative monitoring; maintains grant administration check lists; determines unit costs for grant services; prepares grant schedules, profiles, and subsidy vouchers; and prepares reports addressing grant funding, utilization, status, etc. Reconciles account receivables to grant agreements.

Performs a variety of accounting duties pertaining to the preparation, maintenance and administration of the Department budget. Analyzes historical costs and projects future financial needs. Prepares the annual budget for the department. Administers the approved budget; monitors expenditures; prepares budget reports; and prepares budget amendments as necessary. Performs Department accounts receivable functions. Prepares accounts receivable invoices; prepares billings for client services; receives and reconciles payments; assigns payments to proper cost center; verifies posting of receivables; maintains accounts receivable records; and prepares bank deposits. Performs department accounts payable functions. Prepares purchase order requests; prepares invoices for payment authorization; assigns expenditures to proper cost center and submits to Finance department; verifies positing o expenditures. Maintains accounts payable ledger and records.

Enters and maintains automated and manual accounting records. Performs data entry for accounting operations and verifies accuracy. Reconciles General ledger accounts. Prepares a variety of financial and accounting records and reports including revenue and expenditure reports, executive summaries, aging reports, etc. Performs special projects, analysis and reports related to the financial condition and accounting records of the department. Advises department staff on record keeping and accounting issues, policies and procedures and responds to requests for information and/or assistance. Assists with the annual audit by an outside firm; researches and provides information and documentation to auditors. Maintains inventory records of department equipment, materials and supplies, orders office supplies as necessary. Tracks and consolidate s data in preparation for department performance measures. Establishes and maintains department accounting policies and procedures. Operates a personal computer, telephones, copiers and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.

Bachelor’s degree in accounting, finance or a related field; supplemented by one year of experience performing budgeting, accounting and financial reporting work; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.