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State of Wyoming

BAAS04-2021-00015-Office Assistant II-Buffalo

SALARY

$13.73 - $17.70 Hourly

$2,380.44 - $3,067.58 Monthly

LOCATION

Buffalo, WY

JOB TYPE

Full time

JOB NUMBER

2021-00015

AGENCY # - DIV. - SEC.

048-Aging Division - Veterans' Home of Wyoming

OPENING DATE

07/19/2021

SALARY

$13.73 - $17.70 Hourly

$2,380.44 - $3,067.58 Monthly

LOCATION

Buffalo, WY

JOB TYPE

Full time

JOB NUMBER

2021-00015

AGENCY # - DIV. - SEC.

048-Aging Division - Veterans' Home of Wyoming

OPENING DATE

07/19/2021

JP#1 Description and Functions



Open Until Filled 

GENERAL DESCRIPTION: 



This position performs administrative duties and office support to the facility.
 
Human Resource Contact: 307-684-5511 x302


ESSENTIAL FUNCTIONS:  The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

 
  • Independently composes and types correspondence related to assigned office/ program area.
  • Reviews incoming correspondence, applications, etc.; initiates replies as appropriate; routes matters requiring action by staff; follows up to ensure actions are completed.
  • Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
  • Performs specialized tasks relating to databases, desktop publishing, graphics, etc.
  • Serves as point of contact for the assigned program.
  • Applies specific knowledge of work unit programs and activities.
  • Completes special projects for the program manager.
  • Assist administratively with budget development, analysis, interpretation, and recommendation.
  • Participate in the development of department documents; provides guidance and technical assistance to the department.
  • Trains other staff or work as part of a project management team with managers and other professionals.
  • Handles deposits and monetary transactions and may review or evaluate information and/or transactions for accuracy.
  • Reviews all license applications and issues licenses.
  • Responsible for customer service, answers questions on departmental services and functions; assists the public; handles and adjusts customer complaints.
  • Provides training and sometimes direction to other co-workers.
  • Has some leadership responsibility for staff in the operation of a centralized telephone and information center; may schedule work and establish work standards and policies.
  • Interprets policies and procedures for employees or customers.

 

JP#2 Qualifications


PREFERENCES: 


 Preference will be given to those with Microsoft Office experience.


KNOWLEDGE: 

 

  • Knowledge of administrative and clerical procedures and systems.
  • Knowledge of record-keeping and preparation of reports.
  • Knowledge of state governmental organizations.
  • Knowledge of the principles and methods of gathering information.
  • Knowledge of bookkeeping and accounting principles.
  • Knowledge of planning, programming, and fiscal management.
  • Knowledge of methods used to monitor and evaluate program delivery.
  • Knowledge of governmental procurement principles, methods, and procedures.
  • Knowledge of forms development techniques.
  • Knowledge of advanced research, analysis, and compilation of data.
  • Knowledge of agency-specific specialties. (i.e. construction, engineering, legal).
 

MINIMUM QUALIFICATIONS:


Education:
Associate's Degree (typically in Business)
 
Experience:
Acquired knowledge at the level of an Office Assistant I
 
OR
 
Education & Experience Substitution:
1-3 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant I
 
Certificates, Licenses, Registrations:
None

JP#3 Necessary Special Requirements


PHYSICAL WORKING CONDITIONS:

 

  • Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc.
  • Special physical demands are not required to perform the work.



NOTES:
 

  • FLSA: Non-Exempt
  • Full-time position with benefits

 

JP#4 Supplemental Information


048-Veterans' Home of Wyoming - Aging Division

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
 

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Employer
State of Wyoming
Employer
State of Wyoming
BAAS04-2021-00015-Office Assistant II-Buffalo Supplemental Questionnaire
* QUESTION 1
(AA) Which of the following best describes your highest completed level of education to date or within the next three (3 months)?











* QUESTION 2
(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3 months)? (Transcripts may be required.)






* QUESTION 3
(BAAS04) Which of the following best describes your work experience in Business or Office Communications at the level of an Office Assistant I?




* QUESTION 4
(AA) VETERANS' PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have resided in the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans' preference disclosure.



* QUESTION 5
(AAAA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume' is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify. I have read and understand the above statement.


QUESTION 6
(AAA) VETERANS' PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans' preference status. By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure.





* Required Question