Admin Assist - MLE

FOR TESTING/TRAINING PURPOSES ONLY.

Summary Statement:Responsible for a variety of coordinative and administrative support functions such as researching information, compiling data, preparing reports, monitoring and tracking of the budget, coordinating projects/programs, making recommendations and resolving complaints and problems. Performs related duties as assigned. This is a competitive classification.

The Administrative Assistant differs from the Administrative Services Officer in that the Administrative Assistant performs administrative support and coordinative services and may supervise clerical personnel whereas the Administrative Services Officer primarily performs journey-level analytical and professional services and may supervise clerical and administrative support personnel. Summary Statement:Responsible for a variety of coordinative and administrative support functions such as researching information, compiling data, preparing reports, monitoring and tracking of the budget, coordinating projects/programs, making recommendations and resolving complaints and problems. Performs related duties as assigned. This is a competitive classification.

The Administrative Assistant differs from the Administrative Services Officer in that the Administrative Assistant performs administrative support and coordinative services and may supervise clerical personnel whereas the Administrative Services Officer primarily performs journey-level analytical and professional services and may supervise clerical and administrative support personnel.

Essential Functions:(not intended to be all inclusive)

1. Coordinates, monitors and provides assistance with research/staff studies, programs, projects, grants and/or budgets.

2. Prepares, composes, updates, monitors and edits a variety of internal and external correspondence, forms, reports, manuals, leases, contracts and funding requests.

3. Prioritizes and tracks time-sensitive events and assignments to ensure timely completion.

4. Establishes, updates and maintains manual and automated filing systems to store and track records/information.

5. Plans, organizes and/or participates in meetings, conferences, seminars and other events to provide and/or receive information relevant to work assignments and programs.

6. Evaluates and recommends needs for required products, services, and/or additional funding.

7. Assists and/or prepares graphic presentations to improve information sharing and comprehension.

8. Researches, recommends and participates in job-related training courses to enhance skills and productivity.

9. Trains personnel in various subjects related to assigned area's operations (e.g., computer software/hardware, polices and procedures, forms, etc.).

10. Creates, maintains, updates and tracks confidential files/information ensuring accuracy and completeness.

11. Services public requests for various licenses and certifications, which may include fingerprinting, photographing and applications reviews.

12. Responds to requests from attorneys and other government agencies to accommodate their needs in accordance with DPS policy, state and federal laws.

13. Researches, compiles, analyzes and summarizes data to provide accurate information for audits, briefs, reports, contracts, correspondence, presentations and/or meetings; and to maintain program goals and/or strategic plans.

14. Researches and reviews applicable laws and regulations to ensure compliance within a variety of work assignments.

15. Conducts evaluations of current and/or future needs of the work assignment and provides recommendations.

16. Reports project/program status (e.g., administrative issues, balances and funding) to management.

17. As required, under direction, represents the Department on various committees and task forces, and/or acts as liaison between the Department and other agencies or organizations.

18. Resolves complaints and problems by interpreting departmental policies and regulations.

19. May supervise and review the work of clerical support staff.