Temporary Accounting Assistant II

Under general supervision, performs a variety of accounting duties related to the maintenance and review of accounting, financial, and statistical records; and performs other related duties as required. The Accounting Assistant II is the second working level classification in the Accounting Assistant series and typically reports to a supervisory level position. Positions work under general supervision performing a variety of accounting or fiscal duties requiring research and interpretation of established guidelines. Typical positions assigned to this class level perform duties related to recording and maintaining accounting, numeric or statistical records, reconciling and examining various source documents, and routine problem resolution requiring the application of standard procedures or regulations. Incumbents of this class series provide support services in the maintenance and processing of financial and statistical records which are part of a more complex recordkeeping system.   The Accounting Assistant Series differs from the Office Assistant Series (general clerical) in that the former is primarily responsible for performance of job tasks involving mathematical skills, financial, and statistical recordkeeping systems and related transactions. General clerical duties may also be performed; however, the primary focus of this series is performance of accounting or fiscal related support activities.

• Process warrants (PV's) to vendors, contractors, and consultants; process a variety of invoices or billings (JV's); process accounts receivable or payable on a manual or automated systems; assemble accounts payable documents for approval. • Review claims, invoices and other financial transactions for accuracy, legality, and compliance with procedures, rules, or regulations. • Reconcile on a weekly/monthly basis statement of expenses, revenues, trial balance statements, tax and trust fund accounts, general fund, petty cash fund and department funds; reconcile balance sheet to general ledger.   • Distribute monies paid or received to a variety of accounts; prepare bank or account fund deposits. • Determine validity of, or liability for, bills or charges; determine which account to credit with unidentified payment. • Prepare and maintain a variety of statistical reports and records; compile and prepare periodic and special reports.

OPTION I Experience: One year as an Accounting Assistant I with the County of Riverside or in an equivalent position. OPTION II Experience: Two years in the review, reconciliation, and preparation of financial accounts. OPTION III Education: Completion of 12 semester or 18 quarter units in accounting from an accredited college or university.   ALL OPTIONS Knowledge of: basic methods, practices, and terminology of fiscal recordkeeping, basic business mathematics; checks, money orders and other common negotiable instruments and their proper validation and endorsement; common methods of balancing cash and checks against records of receipt; methods of handling, recording and controlling monies received and disbursed; basic mathematical/fiscal computer applications. In addition to the above, some positions may require: Knowledge of: Basic payroll practices and procedures including FLSA requirements. Ability to: Make mathematical computations quickly and accurately; operate standard office equipment which may include computers, calculators, cash registers, adding machines, and duplicating machines; read, understand and follow written and oral instructions; use computerized accounting systems; prepare data in proper format for data entry; understand and maintain financial accounting files or other record systems; recognize and correct computational errors; accurately compare, post and transfer numbers; understand transactions in terms of accounting codes and classifications; prepare routine and special financial reports; communicate effectively by phone or in person; learn County accounting systems; establish and maintain effective working relationships with others. In addition to the above: Ability to: Interpret and apply a variety of regulations, procedures and requirements; perform research to resolve problems and correct errors; determine proper accounting codes and classification for transactions; reconcile differences within recordkeeping systems using mathematical skills and understanding of the recordkeeping systems and related transactions; understand relationships among accounting or statistical records and documents; perform a variety of financial or statistical recordkeeping work of moderate difficulty.

Assessment: Minimally qualified candidates will be required to pass a computerized assessment in order to be considered for this position.