Human Resources Assistant

This position is open until filled with a first review on Tuesday, May 12, 2020 at 4:30pm.

About the position
Under general supervision, participates in the administration of Human Resources (HR) policies, programs and projects; performs technical assistance duties involving recruitment, selection and testing; provides assistance to the employees with the City's benefit programs and coordinates special events and Human Resources programs as assigned.

View the job description: HR Assistant

About the Department


About the City

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: 
 
• Participates in the administration of Human Resources policies, programs and projects including but not limited to: compensation and benefits, safety/risk management, worker's compensation, labor relations, organizational development, wellness committee support and compliance assurance.   • Supports the Human Resources department in complex clerical and administrative functions related to various HR programs providing assistance in compliance with applicable department procedures and City policies, collective bargaining agreements and/or local, state and federal regulations.  • Assists with enrollments and employee benefits changes and assists in the administration of the City's benefits programs; responds to requests for information providing program information to employees, management, outside agencies and the public. • Assists in the processing of personnel status report forms; assists in maintaining the department filing systems, including but not limited to: employee personnel files, human resource program files, reports, etc.  • Assists with the administration of the City's Worker's compensation program including: working with any claims consultants, claims managers, supervisors and injured employees. Includes assisting with the coordination of the early return to work program (light or modified work duty) and completing/processing paperwork related to L & I claims. May assist with processing sick leave buy backs (time loss checks) for injured workers.   • Prepares records and documents for archival storage and destruction with department director approval as needed using the WA State Records Management Guidelines.   • Assists with the data entry and processing of accounts payables and processing of LEOFF 1 Disability Board requests for reimbursement.  • Creates, maintains and updates various assigned databases including: assisting with the maintenance of the applicant tracking database, MEBT database and discipline comparables database, etc.; compiles data from a variety of sources and inputs/changes database information. • Prepares letters, reports and other correspondence as assigned. Transcribes notes and meeting minutes as directed. Retrieves, sorts and distributes mail in a timely fashion.  

Education and Experience: High School Diploma/GED Certificate.  Proficiency with Microsoft Office Suite programs. Preferred one year of college-level training in Business, Office Management, or related field and two years of increasingly responsible administrative, technical, or program support experience that includes customer service, records and file maintenance utilizing computerized tracking systems; preferably related to human resources program areas; OR an equivalent combination of education, training and experience.
 
Required Licenses or Certifications: Valid State of Washington Driver's License. Must be able to successfully complete and pass a background check.

WORKING CONDITIONS:
 
Environment: • Office environment. • Constant interruptions.
 
Physical Abilities • Hearing, speaking or otherwise communicating to exchange information in person or on the phone. • Operate a computer keyboard and other office equipment. • Read and understand a variety of materials. • Sitting or otherwise remaining in a stationary position for extended periods of time. • Bending at the waist, reaching above shoulder or horizontally or otherwise positioning oneself to accomplish tasks. • Lifting/carrying or otherwise transporting or moving up to 30 lbs. (occasionally).
 
Hazards: • Contact with potentially angry and/or dissatisfied employees and/or members of the public.