Court Clerk

To receive, examine, prepare and process a variety of legal documents in support of the operations of the superior court; and to perform related duties as required.

The following duties are typical of those performed by the incumbent in this classification; however, other duties may also be required.

 

• Receives and examines legal documents for completeness and conformity to requirements; processes acceptable documents according to established procedures; returns unacceptable documents; maintains court files and archives; retrieves and delivers files and documents to appropriate parties;
• Determines, accepts and records fees, fines, forfeitures, and bails; makes appropriate notations in electronic accounting system;balances cash drawers;
• Provides information regarding court policies and procedures; answers inquiries pertaining to court records and provides assistance to the public in accessing court services and programs;
• Verifies, enters, retrieves, corrects, and updates information in the court's automated case management system;
• Assigns matters to proper division of the court; calendars court proceedings, prepares, distributes and posts court calendars;
• Prepares notices and types forms, documents, reports, and correspondence; processes mail for proper disposition; copies legal documents; and
• As directed, prepares and issues legal orders such as warrants, writs, orders, subpoenas, abstracts, and other official documents on behalf of the court; recalls warrants, exonerates bail; prepares judgments and dismisses or seals cases in accordance with established codes and court procedures.
  
   

Any combination of education and experience that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

 



Experience: 

• Two years of clerical experience involving public contact.Successful completion of a program of Paralegal Studies or an Associate of Arts Degree from an accredited college or university in legal, legal clerical, or a closely related field may be substituted for one year of the experience.
  
   
  
  Knowledge of:
• Modern office equipment including typewriters, fax machines and photocopiers;
• Desktop computers and software applications including word processing and databases;
• Proper maintenance of records, preparing correspondence and reports; filing, indexing, and cross-referencing methods;
• Tabulating and posting data and basic mathematical computations;
• Principles of English grammar, spelling, and punctuation;
• Methods and practices of legal offices, basic legal terminology and documents; and
• Basic public contact and customer service techniques.
  
   
  
  Ability to:
• Type accurately and enter data into a computer system from clear copy and rough notes at a speed sufficient to perform assigned duties; operate a variety of office equipment including personal computers;
• Review documents for accuracy, completeness, and conformity with legal requirements; learn relevant legal terminology; be accurate and pay close attention to detail; maintain complex records; follow standardized procedures; and
• Communicate clearly both verbally and in writing; understand and follow through with written and verbal instructions; establish and maintain effective working relationships with judicial officers, attorneys, fellow employees, and the general public.
  
   
  
   

Incumbents will perform work inside of buildings; work in a controlled environmental facility; work alone or closely with others; perform work while standing, or sitting; must be able to communicate verbally with co-workers and other individuals; use fingers on both hands; be able to hear well; must be able to see clearly and up close; duties may require the incumbent to stand or walk part of the time with moderate bending, stooping, squatting, twisting, reaching, or working, on irregular surfaces; may require light physical effort which includes frequent lifting of up to ten (10) pounds and occasional lifting of up to twenty-five (25) pounds or more.