Hiren v1 03-28-25

Administrative Services Manager (Administrative Manager ll) This recruitment is open to the public and persons who were laid off from County employment within the preceding two years who possess the minimum qualifications may apply. The list that will be established from this recruitment may be used to fill similar positions in the County for this class or at a lower level. The current vacancy is with the Registrar of Voters. ARE YOU . . . Able to lead, direct and supervise others? Able to adapt to rapidly changing conditions? Positive, self-motivated and a hard worker? Able to communicate clearly and effectively? Able to think quickly, creatively and out of the box? A strong planner and organizer? Willing to put in the time needed to get the job done? Interested in providing service to the community with a focus on quality? If so, make a positive difference in our community and be a part of a dynamic and innovative Registrar of Voters team. The County of Orange, Registrar of Voters, is seeking an Administrative Manager II to serve as the Administration Services Manager. You can find more information about the Registrar of Voters Department and what we do at www.ocvote.com. POSITION INFORMATION: An Administrative Services Manager in the County would be a proven leader and strategic thinker. Provide key input as well as prepare and implement critical elements to the organization. The Administrative Services Manager in the Registrar of Voters office will oversee administrative functions such as budget, purchasing and human resources, as well as election related responsibilities. The job involves a heavy workload and working long hours, including nights and weekends, especially during election time, which is 120 days before the election to 30 days after. The Administrative Services Manager will: Manage the purchasing of products and services. Coordinate preparation and monitor the annual budget of approximately $10-15 million. Act as department liaison for all human resources needs. Manage various aspects of election preparation such as hiring plans, poll worker phone bank, Election Day and Night assignments, Election Night volunteers, etc. Write and produce agenda items for Board of Supervisors' approval. Determine election cost estimates and actual costs including candidate statement costs. Oversee invoice processing, fixed assets and Cal Card. QUALIFYING EXPERIENCE/TRAINING THE IDEAL CANDIDATE: Will have a Bachelor's degree or higher in Public Administration, Business Administration or other related field; and over four (4) years of significant experience and understanding in financial management, analytics, and directing information technology activities. Possess a County of Orange Deputy Purchasing Agent (DPA) Certification or ability to obtain certification within the first six months of employment MINIMUM QUALIFICATIONS: Two years of experience as an Administrative Manager I with the County of Orange, OR Four years of experience directly related to the competencies and attributes noted below. A bachelor's degree in a related field of study may substitute for two years of the required experience. Must speak, understand, and read English. Must have intermediate to expert computer skills. For some positions possession of a valid California driver's license, Class C or higher, may be required by date of appointment. COMPETENCIES: Leadership/Management Significant experience in Successfully guiding the implementation of new processes and providing the tools necessary to support the organization's objectives Demonstrated accountability for maintaining high standards of personal performance and meeting the expectations of the department/organization, and ensuring quality outcomes Developing effective team goals to include planning and prioritizing work to meet department expectations and deadlines Continuously evaluating business practices and taking initiative in implementing changes to improve operations of a division/organization Accepting challenges, exercising good judgment and taking appropriate risks on a regular basis Monitoring team progress toward goals and taking the necessary action to ensure reaching those accomplishments Providing a level of guidance and management appropriate to the circumstances Seeking out best practices, sharing information and leading others to continually improve Communication Applied experience in Developing and presenting ideas in a clear, concise, logical manner both orally and in writing Effectively involving stakeholders in problem solving and decision making Building positive relationships and viable partnerships throughout the organization Establishing and maintaining credibility within the organization/department Ensuring timely and superior quality communication of information to internal and external customers Developing trust in communicating new ideas, directions, and/or goals to staff Promoting open and candid discussion and information sharing among staff on a number of topics Utilizing effective communication skills for team building, facilitating solutions and resolving conflict Actively listening when others speak to gain an understanding of all viewpoints Strategic Planning Considerable experience in Ability to plan, organize and implement projects that are in sync and deliver the department's strategy and business objectives Aligning performance action plans to the current business strategies Developing financial monitoring reports and systems Analyzing cost measures, creating financial monitoring reports and systems, and developing ideas on conserving department and/or organizational resources Envisioning, developing and implementing innovative ways of maintaining required operational levels Recognizing the need for new processes and procedures, providing recommendations for improvements and leading the effort towards effective solutions Considering future organizational impacts when weighing recommendations/decisions Interpreting performance measures regarding critical performance data and providing appropriate recommendations based on findings RECRUITMENT INFORMATION This recruitment is being held to establish a County-Wide Promotional Eligible List to fill County of Orange vacancies in this class until the next recruitment. This list may also be used to establish separate Agency/Departmental Eligible lists. Although this recruitment is being done to fill a single position in the organization, the list being established may be used to fill similar positions in the County that may be at the same or a lower level. Those candidates whose applications meet the minimum qualifications will be referred to the next step in the selection process. Selection Process: Human Resources screens all applications to identify the most qualified candidates for the position based on the skills required to meet the needs of the County. You will be asked to respond to a series of supplemental questions as part of your application. These supplemental questions will be used as a scoring device to determine the areas in which the applicant has expertise and accomplishments in the specific competencies related to the position. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Rating (Weighted 100%) Application materials will be rated by a panel of job knowledge experts for those qualifications most needed to perform the duties of the job. The more qualified candidates will be placed on the eligible list. This is a competitive process; therefore, be thorough in your responses. Based on the County's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. SUPPLEMENTAL QUESTIONNAIRE You are required to provide a full and complete response to the questions. The information you provide will be used as a scoring device, so please be descriptive in your response. Incomplete information will result in a lower score. Note: Responses of "See Resume" or copy and paste of work experience are not a qualifying response and will not be scored. Supplemental questions are designed to help you present your qualifications for this position. Your qualifications for this position will be rated based on the information that you supply. Please provide succinct, concise, descriptive and detailed information for each question. Resumes will not be accepted in lieu of completing these questions. If you have no experience, write "no experience" for the appropriate question. PHYSICAL AND MENTAL REQUIREMENTS The County of Orange is committed to providing a means for applicants who may have a disability to identify areas in which they may request a reasonable accommodation. For a description of the physical and mental abilities which are customarily required to perform the essential job functions of this position please click here. Applicants are encouraged to contact the recruiter listed below with any questions or to request an accommodation during the selection process. BACKGROUND VERIFICATION A background check consisting of employment history, professional references, criminal check and educational verification (i.e., degree, license, or official transcript) may be conducted. Applicants will be required to pass the background check to the satisfaction of the County. If substituting experience with education to meet the minimum requirements for this classification, note the following: Foreign degrees require an evaluation for U.S. equivalency by an agency that is a member of the National Association of Credentials Evaluation Services (NACES). Education information provided is subject to verification. Individuals hired by the County of Orange through this recruitment may be required to provide an official copy of diploma, college transcripts or official evaluation of foreign degree for U.S. equivalency before the employment start date. HOW TO APPLY: Only online applications will be accepted. Please include your email address on your application. The primary mode of communication for this recruitment will be through e-mail. Your application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific knowledge and abilities listed. Apply online by clicking the "Apply" link located at the top of this announcement. For specific information regarding the recruitment, please contact Hilda Garcia by email at Hilda.Garcia@ocgov.com.