Senior Office Assistant



Job Details

Senior Office Assistant
Employer

Santa Ana, City of (CA)

Salary

$38,652.00 - $51,804.00 Annually

Location

Santa Ana, CA

Job Type

Full-time

Job Number

23-15 NG

Department

Finance & Management Services

Division

Purchasing

Opening Date

12/16/2014

Closing Date

Continuous

Definition

Under general supervision, performs skilled typing and a wide variety of moderately difficult and complex general clerical work or a more limited variety of difficult and responsible clerical work of a specialized nature.

Essential Functions

From rough drafts, general instructions, machine transcriptions, or information assembled from various sources, types, word processes and proofreads correspondence, reports, records, documents, and a variety of other materials frequently involving a high incidence of statistical data and technical terminology and/or requiring independent judgment in determining proper format. May compose routine correspondence. Assists public in person or by telephone, by furnishing information, explaining and interpreting established policies, procedures or regulations, receiving and resolving or referring complaints, and conducting general transactions such as processing applications, issuing licenses and permits, providing copies of public records, etc. Makes travel arrangements, prepares trip folders and reconciles expenses. Establishes and maintains filing and indexing systems. Prepares and maintains moderately complex abstracts or summarizes statistical and other data. Checks and verifies bills and receives and accounts for money. Maintains stock levels of stationery supplies and prepares requisitions and purchase orders. Operates office equipment such as calculators and copy machines and personal computers. May be assigned to review work of other clerical employees and assist in training new workers. May perform payroll duties. May perform duties of high-level clerical classifications in a training or relief capacity. Performs other functions as assigned.

Requirements

One year of typing and varied office clerical work or any equivalent combination of education, training, and experience which provides the desirable knowledge, skills and abilities.
 
Knowledge of: modern office practices, procedures, equipment and clerical techniques. 
Ability to: type at a corrected rate of no less than 50 words per minute from clear copy; type rapidly and accurately from machine transcriptions; operate word processing equipment; understand and carry out moderately complex oral and written instructions; perform assignments without close supervision; learn, interpret and explain specific regulations, policies and procedures; maintain moderately complex or confidential records and prepare reports from such records; use correct grammar and spelling; make accurate and rapid computations and comparisons; work effectively with the public in situations requiring tact and poise; work effectively with other employees. 
Skill in: the operation and care of modern typewriters and other office equipment, such as computers.

Selection Process

 

RETIREMENT:  Effective January 1, 2009, the City provides the 2.7%@55 CalPERS retirement benefit for all miscellaneous employees.  Employees contribute 8% of salary towards this benefit.

 HOLIDAYS:  96 hours per year.

 SICK LEAVE:  96 hours per year.

 VACATION LEAVE:

  • 1-2 years = 80 hours
  • 3-5 years = 120 hours
  • 6-15 years* = 124 – 160 hours
  • 16-20 years* = 168 – 200 hours

*Includes Longevity Vacation Benefit.

MEDICAL & DENTAL INSURANCE: The City provides comprehensive medical and dental coverage plans for employees and their families. 

VISION INSURANCE:  Employees may elect to purchase a City-sponsored vision plan.

FLEXIBLE SPENDING ACCOUNT:Three accounts are available to reduce taxable income for federal, state and Social Security tax purposes:  health care ($2,400 annual maximum), dependent care ($4,992 annual maximum) and Section 125 premium only plan.

LIFE INSURANCE:  City paid $20,000 policy plus AD&D.  Optional additional coverage is available for employee and dependents at employees expense.

DEFERRED COMPENSATION:  A voluntary deferred compensation 457 plan is available.

TUITION REIMBURSEMENT PROGRAM:  Available for eligible employees.  Maximum reimbursement is $1,575 per fiscal year.

The above is intended as a summary of some of the benefits available to this classification and does not constitute an expressed or implied contract.  For a list of complete benefits or further information please see the SEIU Memorandum of Understanding (MOU).

NOTE:  A more complete set of specifications for this classification may be found on the City’s website or on file in the Personnel Services Department.  The provisions of this bulletin do not constitute an expressed or implied contract.  Any provision contained in this bulletin may be modified or revoked without notice.  The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana.

01
What kind of Karate skills do you have?
  • None
  • I am a Ninja
02
Do you have pets?
  • Yes
  • No
03
Are you bilingual in Spanish?
  • Yes
  • No
04
how well do you work alone?
  • ok
  • very well
  • super
  • prefer to work alone

* Required Question

Employer
Santa Ana, City of (CA)
Address
City of Santa Ana, 20 Civic Center Plaza

Santa Ana, California, 92702

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