Human Resources Administrative Assist I

****CLASS CONCEPT****
JOB DESCRIPTION:
Under general supervision, perform administrative support duties requiring proficiency in more than one
of the areas of office management, fiscal management, or customer relations; may supervise and
organize the work of student employees and short term, non-continuing personnel; and perform related
work as required.
SCOPE:
The Administrative Assistant I classification performs detailed administrative tasks for an assigned
area(s)/department(s); provides administrative and clerical support to assigned supervisor(s); answers
questions and directs inquiries within assigned area(s)/department(s). Typically, this classification will
support a relatively small to medium-sized area(s)/department(s).
DISTINGUISHING CHARACTERISTICS:
The Administrative Assistant I classification is distinguished from the Clerical Assistant by the increased
responsibility and skill expected in the duties of this classification, including supervision of short term,
non-continuing personnel. Incumbents may be expected to compose correspondence and forms,
including Personnel Action Forms; may track and organize complex paperwork; may monitor budgets and
establish and maintain general office systems. Incumbents are expected to have general knowledge of
the responsibilities of other departments; computer skills include the ability to use common software
applications for spreadsheets or databases, word processing applications, and may update and/or
maintain a web site. AAI's may serve as an area(s)/department(s) receptionist.

Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents
routinely perform approximately 80% of the duties below.
1. Assists students, staff and the public and refers to appropriate area/department if needed.
2. Performs various administrative support tasks related to an assigned area(s)/department(s);
organizes, prioritizes, and completes tasks in a timely manner.
3. Answers questions and explains District policies and procedures related to the assigned
area(s)/department(s).
4. Keyboards reports, correspondence, memos, forms, agendas, faculty evaluations, meeting minutes,
purchase requisitions, directories, and tables; proofreads documents for accuracy, completeness,
and conformity to established formats.
5. Enters course outline submissions and revisions into the College curriculum database from material
provided.
6. Schedules meetings and conferences; attends meetings, takes notes and prepares minutes.
7. Monitors budgets; prepares purchase requisitions, budget transfers and supply orders electronically.
8. Creates and maintains spreadsheets and databases.