ADMINISTRATIVE ASSISTANT



Job Details

ADMINISTRATIVE ASSISTANT
Employer

County of Riverside

Salary

$30,137.54 - $38,199.62 Annually

Location

Riverside, CA

Job Type

Full-Time Regular

Job Number

12345

Department

Animal Services

Opening Date

09/28/2022

Job Description

Under direction, to perform a variety of administrative tasks in the areas of budget, purchasing, facilities management, personnel, and general office management; and to perform other job-related duties as required. The class of Administrative Assistant is the bridge class for the Staff Analyst and Administrative Analyst series. It is further characterized by the responsibility to: provide a variety of administrative services to a small county department, division or program within a larger county department; or to perform one or more specific administrative functions to complement centralized, administrative services for an entire county department.

Examples of Essential Duties

* Gathers and compiles facts, statistics, and develops estimates and projections in order to evaluate effectiveness of program results; recommend revisions in program direction as a result of statistical evaluation.
* Prepare or review program grant and funding requests; provide technical assistance to contract providers in the development of grant proposals; evaluate performance of contract providers from an administrative viewpoint; identify potential sources for grant funds to augment County funding of specific programs.
* Assist in the preparation and maintenance of a program budget and the establishment of fiscal control; represent a program or its director relative to fiscal or budgetary matters in meetings with members of the community or other agencies; prepares budgetary, fiscal, and administrative reports.
* Prepare proposals for federal or State funding of County programs and compiles necessary supportive data.
* Study existing statutes and proposed legislation to determine their effect on program operation and cost.
* Confers with department supervisors to devise more efficient office procedures.
* Solves problems related to office management including work flow and staffing needs.
* Write or revise procedures, program guidelines, and training manuals.
* Establish and maintain an office supply, facilities, equipment, and inventory control system for an entire department.
* Determine usage and placement of telephone equipment and office space layout, recommending changes as necessary.

Qualifications

EITHER I Education: Possession of a Bachelor's Degree from a recognized college, which included 30 semester/45 quarter units of coursework in business administration, accounting, public administration, or a related field; (Qualifying experience may be substituted for the required education on basis of 30 sem./45 qtr. units equaling one year of full time experience.) OR II Experience: Four years of experience in the research and development of administrative systems and procedures, preparation of grants or contracts, or budgetary preparation and monitoring. Knowledge of: Basic accounting principles; fiscal and budgetary procedures; efficient office principles and procedures; basic statistical methods, including survey techniques. Ability to: Analyze office management and administrative problems in order to devise workable solutions; prepare budget requests and monitor expenditures; prepare grant proposals between the County and private/public institutions or organizations; prepare clear and concise reports; establish and maintain effective working relationships.

______________________________________________________________________________________

Please read and follow any special application instructions on this posting. Use the Apply link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com. A pre-employment physical examination and background check may be required.    

INSURANCE PLANS: Choice of several medical and dental plans within flexible benefits program. County contributes $395.40 towards flexible benefits. Vision coverage is also available.

PEMHCA Amount: County contribution to Public Employees Medical and Hospital Care program (PEHMCA) in the amount of $25/month is available for retirees health insurance through the County.

RETIREMENT: Public Employee's Retirement System (PERS) equal to 8% of salary. Retirement formula is 3% @ 60. Retirement amount: The highest 12 month period earning level is used to determine the retirement benefit amount. All new employee's pay retirement contributions for the first five years of continuous service.

DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans available.

VACATION ACCRUAL: 0-3 years, 80 hours; 4-9 years, 120 hours; 10 or more years, 160 hours.

Accrual limited to 3 times current rate.

HOLIDAYS: Normally 12 paid holidays per year. Any employee regularly scheduled to work on a paid holiday will be paid his regular rate for time worked and is entitled to 8 hours (selected classes 1 1/2 time) of holiday pay or compensatory time off.

SICK LEAVE: 4 hours accrual per pay period with unlimited accrual. Upon retirement or death, unused sick leave is paid at a rate of 50% the current salary value after 5 years (not to exceed 960 hours).

BEREAVEMENT LEAVE: 5 days (3 paid, 2 from leave balances).

DISABILITY: County paid short-term disability (STD) of .9% of employee salary up to a maximum of $285.90 per year. Maximum amount received by employee on STD is 55% of hourly wage with a maximum of $249.70 per week. 7 day waiting period.

UNEMPLOYMENT: County pays .3% of base salary.

MILEAGE: Mileage reimbursement of $0.36 per mile.

CALLBACK: Minimum 1-hour callback, some classification 3-hour minimum (Does not apply to all classifications.)

SHIFT DIFFERENTIAL: 3:00 p.m.-11:00 p.m. @ $.60/hour, 11:00 p.m.-7:00 a.m. @ $1.20/hour. Selected classifications are 3:00 p.m.-11:00/11:30 p.m. @ $1.00/hour or $1.50/hour; 11:00 p.m.-7:00/7:30 a.m. @$1.55 or $2.25/hour. Selected classifications not eligible for night differential.

STANDBY PAY: 1 hour for every 8 hours on standby; selected classifications: $2.75, $3.00 or $3.75/hour. (Does not apply to all classifications.)

EDUCATION REIMBURSEMENT: May be reimbursed for actual costs, subject to availability of funds.

BILINGUAL PAY: Available @ $.25/hour (at least 10% of time) or $.50/hour (50% of time or must translate before an officially convened court, appeals board, commission or hearing body).

Other: Double time: selected classes for work after 12 hours of continuous duty; selected classes for non-scheduled weekends. Incumbents of professional engineering or facilities project manager position not required to be registered, but who is registered as a Professional Engineer - 10 range differential; licensed land surveyor - 10 range differential; architecture license - 10 range differential. Critical care differential for LVN's in selected areas - $.80/hr. In-charge differential for LVN's - $.42/hr.; for LPT's - $.43/hr. Temporarily assigned overall RCRMC respiratory therapist responsibilities for Respiratory Therapist. Registered - $.43/hr. LVN Preceptor - $.50/hr.; Radiology Preceptor - $1.00/hr. Rehabilitative Services - $2.25 or $4.25/hr. Haz Mat Mgmt Specialist - $150/mo. Forensic Mental Health Differential 17 ranges. Uniforms provided for selected classes. Education for Continued Licensing - see MOU for details.

01
How many years of experience do you have with the reconciliation of accounts?
  • None
  • Less than 12 months
  • 1 year or more, but less than 2
  • 2 years or more, but less than 3
  • 3 years or more but less than 4
  • 4 years or more, but less than 5
  • 5 years or more, but less than 6
  • 6 years or more
02
Do you have a bachelor's degree in accounting or another field of study that included at least 18 semester or 27 quarter units in accounting, auditing, taxation, financial reporting, financial statement analysis, or external and internal reporting?
  • Yes
  • No
03
Do you have one year of work experience providing clerical support?
  • Yes
  • No
04
Have you ever worked for a government agency?
  • Yes
  • No

* Required Question

Employer
County of Riverside
Address
County Admin. Center P.O. Box 1569
4080 Lemon St., 7th floor
Riverside, California, 92502-1569
Phone
(951) 955-3500

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