Primo HR Analyst

(May include, but are not limited to those duties listed below.)

• Assists in the development and implementation of department or Citywide goals, objectives, policies and procedures; analyzes and recommends strategies to improve effectiveness of operation.
• Compiles and analyzes data pertaining to personnel program policies and issues; prepares related reports.
• Provides information concerning human resources policies, procedures and terms of labor contracts to City staff, other agencies, and the public.
• Assists in department budget preparation, analysis and administration; monitors expenditures and approves invoices and purchases.
• May supervise and train assigned clerical and technical staff; directs and evaluates the work of assigned staff.
• Utilizes computer software applications to support and conduct activities in area of assignment.
• May plan, develop, coordinate and present training sessions related to area(s) of assignment; may prepare and conduct training classes for City employees.
• May plan, develop, and coordinate employee professional development and engagement programs.
• May represent the Human Resources Department in interdepartmental, interagency and public meetings; serves on committees and task forces as assigned.

• Develops, plans, coordinates, and administers the recruitment and examination process.
• Develops recruitment plans and creative outreach techniques to attract a diverse applicant pool.
• Designs and develops job related selection procedures.
• Evaluates and screens employment applications.
• Develops examination schedules and develops, administers and evaluates oral, written, and performance tests, and other assessment instruments.
• Performs statistical analysis of examination results.
• Oversees the preparation of job announcements, employment advertising and other recruitment materials.
• Attends job fairs and other events to publicize City job opportunities.
• Provides information and advice to job applicants and the general public concerning employment opportunities and examination procedures.

• Conducts classification studies, including conducting job analyses by auditing positions by questionnaire and interview, reviews the classification system, recommends the allocation of positions to new or existing classifications; and writes comprehensive classification study reports to include recommendations.
• Prepares and revises classification specifications.

• Responds to compensation and classification survey requests; conducts salary surveys; assists in analyzing salary data and preparing related reports.
• Stays current on FLSA law and its interpretation and acts as subject matter expert.
• Assists departments with classification, position and compensation questions and issues.

• Provides counsel and assistance regarding employee relations matters including performance evaluations, corrective actions, grievance investigations, and negotiation preparation.
• Assists with providing guidance to departments regarding disciplinary actions and termination procedures.
• Conducts special studies for meet and confer purposes.
• Performs cost analysis on negotiation proposals and drafts contract language.
• Conducts preparatory research on contract and bargaining matters for labor negotiations.
• Maintains a good understanding of and interpretation of memoranda of understanding for all bargaining units.
• Conducts exit interviews and compiles related data.

• Manages, plans, coordinates, and may conduct Citywide Training and Employee Development & Engagement Programs including mandated trainings, wellness programs, New Hire Orientation, and succession planning/development
• Analyzes and implements department training needs through surveys or interviews.
• Manages the Citywide Succession Planning initiatives including Mentoring and Job Shadowing.
• Researches, designs, and makes recommendations on new training and development programs including performance evaluation process.
• Selects and schedules instructors and training consultants.
• Evaluates effectiveness of training programs.
• Oversees the development of brochures and training materials and ensures appropriate distribution.
• Develops and disseminates the Citywide training calendar.
• Oversees the maintenance of all records of training activities.
• Provides assistance and counseling to employees on career development.

• Manages and coordinates the employee benefits programs, monitors compliance and makes recommendations based on cost effectiveness and benefit optimization.
• Ensures timely and accurate benefits enrollments including the administration of the annual open enrollment process.
• Assists with education and problem resolution relating to employee benefit questions and issues.
• Researches and writes draft benefit policies.
• Serves as liaison between providers, consultants and the City.
• Develops operating procedures for effective processing of benefit programs.
• Provides assistance to management and employees regarding the retirement process.
• Administers the leave of absences programs, ensuring legal compliance; develops related policies and procedures; educates employees and managers on policy and legal compliance; may coordinate or make recommendations regarding reasonable accommodation requests.
• Administers the tuition reimbursement program.

• Develops, plans, coordinates, administers, and oversees HRIS and payroll processing; develops related policies and procedures; educates employees and managers on policy and legal compliance.
• Serves as liaison between Human Resources Department and Payroll Division; provides counsel and assistance to Payroll Division regarding matters including personnel action forms and memoranda of understanding interpretation.
• Provides oversight, direction and training to Payroll and Human Resources technicians on HRIS and personnel action form processing.
• Troubleshoots and analyses processing and compensation discrepancies/provides corrective recommendations.
• Audits position and pay changes to ensure M.O.U. compliance.
• Serves as liaison between the City and CalPERS including reporting of compensable pay issues and compiling-related data.
• Conducts preparatory research for negotiations and directs implementation of M.O.U. changes in the HRIS/Payroll system and with payroll staff.
• Acts as the subject-matter expert and provides direction and training to departments regarding matters related to HRIS and payroll processing.
• Resolves and responds to the more complex inquiries and complaints from employees arising from interpretations of HRIS and payroll processing.
• Oversees transportation reimbursement program.

• Develops, coordinates and administers the City's Workers' Compensation program, incorporating existing laws, policies and procedures.
• Develops and assists in negotiating and maintaining a cost-effective workers' compensation program.
• Reviews workers' compensation claims and coordinates case management with third party administrator; participates in and facilitates claims investigations; serves as the liaison between the various parties on the claim and in related issues.
• Provides direction and training to City employees, supervisors and managers in workers compensation issues.
• Develops and is responsible for the City's Return to Work program; assists City departments in addressing light duty and/or permanent modified return to work plans; when applicable, initiates the interactive process with injured workers.
• Reviews disability retirement applications and provides assistance to management and employees regarding the retirement process.
• Facilitates and/or participates in the City-wide Safety Committee as a workers compensation subject matter expert.

Human Resources Analyst I
 
Knowledge:
·         Principles, methods and techniques of human resources administration related to the area(s) of assignment.
·         Research methods; analytical and statistical analysis.
·         Principles of supervision and training.
 
Skills:
·         Office practices, methods and equipment, including a computer and a variety of word processing and other software applications.
·         Maintain accurate records.
 
Abilities:

• Effectively organize, prioritize and follow-up on work assignments.
• Learn more complex principles, practices, techniques and regulations pertaining to assigned duties.
• Conduct research and prepare related reports.
• Provide excellent customer service.
• Make public presentations.
• Resolve conflicts.
• Supervise, train and evaluate assigned staff.
• Make sound decisions within established guidelines.
• Communicate clearly and concisely, both orally and in writing.
• Follow written and oral directions.
• Work independently and as a member of a team.
• Establish and maintain effective working relationships.
• Observe safety principles and work in a safe manner.
• Maintain confidentiality

• Applicable federal, state and local laws, codes and regulations related to the area(s) of assignment.
• Principles and practices of program development, administration and evaluation.

• Analyze complex administrative and technical issues and make appropriate recommendations for action.
• Interpret, explain and apply applicable laws, codes and regulations.
• Independently develop and coordinate effective systems, programs, and procedures.
• Develop and implement revisions to standard operating procedures to improve effectiveness and/or comply with regulatory changes as appropriate.

• A Bachelor's degree in human resources management, business, public administration or a related field; and
• Two years of progressively responsible human resources experience related to the area of assignment.

• A Bachelor's degree in human resources management, business, public administration or a related field; and
• Two years of professional management level human resources experience in the area(s) of assignment.

• Bilingual Spanish.
• Public Sector Human Resources experience.