Office Specialist II



Job Details

Office Specialist II
Employer

City of Berkeley

Salary

$46,812.00 - $51,072.00 Annually

Location

Berkeley, CA

Job Type

Career

Job Number

2017-12-4703

Department

Public Works Department

Division

Administration

Opening Date

12/20/2017

The Position

DEFINITION Under general supervision, provides a variety of routine to difficult clerical and operational support to various City services and programs, which may include customer service, utilization of computer software, computation and reconciliation, record keeping, filing; contributes to continuous service improvement efforts; and performs related duties as assigned. CLASS CHARACTERISTICS Office Specialist II is the journey-level class in the Office Specialist series, characterized by responsibility for an end product of work, by independent application of knowledge of computerized office methods and procedures. Positions in this class are characterized by a thorough understanding of accepted office practices and departmental activities, and are fully competent to independently perform a variety of office and financial support duties. Work is performed under guidelines from which to make decisions and with availability of supervision in non routine circumstances. Specific duties, including the amount of keyboarding, data entry, review and reconciling of data, review and correction of documents, and use of on line or personal computers vary with organizational unit assignment. Assignments entail some phases of a program, or an activity that supports internal operations or direct customer service. This class is distinguished from Office Specialist III and Accounting Office Specialist III, which are the working lead and/or technical specialist levels of the series. Duties assigned to this classification are performed on the basis of the following principles: Service focus should be on results that add value to customers; decision-making is delegated to the closest feasible level to the customer; regulatory and control functions are continuously reviewed with suggestions for improvement as appropriate. All activities are expected to be continuously improved over time...

Required Qualifications

A TYPICAL WAY OF GAINING THE KNOWLEDGE AND SKILLS OUTLINED ABOVE IS: Minimum Qualifications: Equivalent to graduation from high school and 2 years of office support experience. Desirable Qualifications: College level courses in general business subjects such as business practices, customer service, bookkeeping and accounting are desirable.

Knowledge and Abilities

Note: The level and scope of the knowledges and skills listed below are related to job duties as defined under Class Characteristics. Knowledge of: 1. Office practices and procedures, business letter writing, standard format for typed materials, design of filing systems and the operation of standard office equipment; 2. Basic arithmetic, bookkeeping, automated accounting systems, accounting principles and practices; banking procedures; ten-key, calculator, and spreadsheet formulas and their use in the assigned accounting function; 3. Correct English usage, including spelling, grammar and punctuation; 4. Policies and procedures related to the department to which assigned; 5. Citywide personnel, payroll and payment policies and procedures; 6. Word processing, database, and spreadsheet software and the use of personal computing equipment; and 7. Basic business and accounting controls, business ethics, and data review and reconciliation techniques. Skill in: 1. Performing detailed computational and communications work accurately; 2. Planning, organizing, and maintaining office files; 3. Composing routine correspondence from templates or brief instructions, taking summary notes and transcribing longhand notes at meetings; 4. Effectively and tactfully soliciting information from the public and responding to their need for information providing assistance and documenting results; 5. Effectively identifying and solving work-related problems, improving processes and procedures and documenting results; 6. Making accurate arithmetic calculations, reconciling and analyzing results; 7. Communicating effectively, both verbally and in writing; 8. Using initiative and sound independent judgment within established guidelines; 9. Prioritizing work and coordinating several activities; 10. Establishing and maintaining productive working relationships with those contacted in the course of the work; 11. Understanding and carrying out oral and written directions; 12. Keyboarding accurately at a rate of 40 net words per minute from printed copy; and 13. Ten key by touch depending on job assignment.

SEIU LOCAL 1021 (SEIU LOCAL 790 LEGACY)

CONTRACT EFFECTIVE DATE:

• July 7, 2002

REPRESENTATION UNIT(S):

• D - Manual Occupations

• H-1 - Berkeley Housing Authority career non-confidential office and clerical employees

• J - Para professional Employees Police Department

• K-1 - career non confidential office and clerical employees

• K-2 - Supervisory Clerical Employees

CalPERS:

• 2.7% at age 55 effective 1/5/03

• Member Rate 8%

SUPPLEMENTARYRETIREMENT & INCOME PLAN:

• The Supplementary Retirement and Income Plan I was enacted on January 1, 1983 in lieu of Social Security Coverage. 5.7% of an employee’s first $32,400 of salary is contributed to this IRC Section 401(a) money purchase pension plan. The maximum employer contribution is $1,846.80 per year or $153.90 per month. On July 1, 1988 the Supplementary Retirement and Income Plan I was closed to new enrollees and the Supplementary Retirement and Income Plan II was enacted. 6.7% of an employee’s first $32,400 of salary is contributed to this IRC Section 401(a) money purchase pension plan. The maximum employer contribution is $2,170.80 per year or $180.90 per month. The SRIP II money purchase pension plan includes a loan provision that permits employees to borrow up to 50% of their accrued balance.

MEDICAL:

• HMO - Kaiser

• HMO - Health Net

• POS - Health Net > City pays POS family rate Maximum of $2,266.91/mo for employees hired before 12/31/02; for employees hired from 1/1/03 City pays maximum of Kaiser family rate of $1,120.60/mo

• (HMO means Health Maintenance Organization / POS means Point of Service)

MEDICARE:

• City pays 1.45% and Employee pays 1.45% on all earnings

DENTAL:

• $2000 dental/yr

• $2000 ortho/life / 90% Coverage

LIFE INSURANCE:

• $25,000 Life AD&D City paid $4.68/mo

• Employee option to 300K

DEFERRED COMPENSATION:

• Employee option $15,500 per year. No City contribution

DEPENDENT CARE:

• Max $5,000 per year. Employee paid on pre-tax basis

YMCA:

• City/emp split cost 75/25, current rate is $62/mo; City pays $46.75; employee pays $15.50.

WORK WEEK:

• 40 hours

• 37.5 hrs Bldg Maintenance

• Solid Waste has Assumed Work Day

HOLIDAYS:

• 13 + 3 floating

SICK LEAVE ACCRUAL / LIMITATION:

• 1 day/mo to 200 days

• 2/mo w/> 20 yrs service if employed before 1971

• Paid @ 1/3 over max

VACATION ACCRUAL:

• 0 to 3 yrs > 80 hrs

• 4 to 11 > 120 hrs

• 12 to 17 > 160 hrs

• 18 to 24 yrs > 200 hrs

• 25 yrs + > 240 hrs

TRANSIT SUBSIDY:

• Annual free Eco-Pass for AC Transit; IRC 132(f) plan for transit vouchers up to $110 in value per month for public transit subsidies with $20 per month subsidy

01
Income Levels:
02
Income levels 2:
  • Yes
  • No
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Income levels 3:
  • Extra Low
  • Low
  • Med
  • Med Hi
  • Hi
  • Very Hi
04
Income Levels 4:
  • $1k
  • $10k
  • $25k
  • $50K
  • $75K
  • $100K
  • $250K
  • $500K
  • $750K
  • $1M
  • $10M
  • $25M
  • $50M

* Required Question

Employer
City of Berkeley
Address
2180 Milvia Street (1st fl)

Berkeley, California, 94704
Phone
(510) 981-6800

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